A very common idea we hear from newlyweds. In this situation, we advise as follows:
— If you have a small wedding for 10-15 people, on which you do not want to spend a lot of money, it is more profitable to organize it yourself, without resorting to the help of organizers and only on the day of the event to invite a coordinator. In this case, you will save 5000 eur, which can be spent on decor or on the performance of artists.
That is, you choose everything. Restaurants, photographers, videographers, sound equipment. Then, when you have a ready-made wedding with all the selected booked contractors, you turn to the coordinator, to whom you give all the contacts, coordinate the scenario and thanks to his experience he makes it so that the day of the wedding was not any overlap. That the dishes served on time, that the artists went on stage in time. In general leads all the process of the wedding. And you at this point do not think about anything but your happiness.
— If you are planning an event where there will be more than 5 contractors (for example: music band, host, decorators, technical equipment rental, photo, video), we advise you to hire an agency, because in the preparation of such an event there are many pitfalls and requires a lot of time to prepare.
We work with absolutely any budgets. Our fee for organizing a wedding:
From 5000 euro
If you only need a coordinator for the event, this service will cost from 2000 eur (including 1 online meeting).
A wedding planner will save you time in preparation by looking at your concept with an experienced eye and suggesting what can be improved. It also helps you to not have to get up at 5am to go to the venue and see if the backdrop for your table is done correctly.
The wedding coordinator will finalize your scenario plan, improve possible problematic points. Thanks to his practical experience, you will not have a single overlap during the event. Everyone will arrive at the restaurant on time, you will shoot your walk with the photographer on time. These and many other factors he will personally control. Creative look at the wedding, will allow you to add emotional notes to your celebration, which will be remembered by your guests for a long time.
For any question that comes up at the wedding, you can go to your planner. He will never say, «I don’t know, I’m not responsible for that.» No, our caterers are responsible for everything. They will arrive at 5am to set up, make sure everything is ready for the event an hour before you arrive.
Not all newlyweds know that it is not only parents and friends who relax and enjoy themselves at the wedding. Newlyweds are obliged to rejoice and relax on this day. It is one of the brightest days of their lives. They should not think about the food, the script, the show program and other small things. They should rejoice in their happiness, enjoy the wedding. Plus a very important point, what will you do if the bride, during the walk tears her dress or it rains? Your wedding planner always has a needle and thread in reserve, and the umbrella he will give you will be the most beautiful.
Your friend or relative has decided to give you a creative gift, for example, to sing a song. How can he or she find out what kind of equipment you are ordering for the wedding? He should contact your wedding coordinator. Therefore, when you choose a coordinator, be sure to give his number to all the guests that they could solve their questions with him. For example, one of the guests does not catch the bus that will take everyone out of town. Great! He needs to call the host and the bus will be delayed. A guest is traveling by car to a wedding and gets lost? Great! He should urgently call the host and he will tell everything.
And, of course, my favorite is » Emergencies» Or it’s also known as Murphy’s Law. The performers’ car breaks down and they’re late. The restaurant’s electric stove breaks down and they can’t heat anything up. Again before the photo shoot, your dress ripped… What do you do in these moments? At times like these, you should have a wedding coordinator by your side. Like superman from a comic book, he will find a new car for the entertainers, get the restaurant to fix or find another stove and instantly mend your torn dress.
— online meeting for 1 hour
— Online contracting and prepayment
— Coordination and solution of the issues you need help with and agreed upon
— the work of the wedding coordinator during the agreed time of the ceremony and wedding (not more than 12 hours)
— one large online meeting for 3 hours before the wedding to discuss details (or 3 online meetings for an hour each)
— Online contracting and prepayment
— Editing, improving the script and timing based on our 15 years of experience
— Coordinating all contractors and entertainers involved in the event. Calls to all contractors reminding them of the wedding (location, time, travel details)
— Coordination of all contractors on the day of the wedding
— Wedding coordinator-coordinator on the day of the wedding (not more than 12 hours)
09.30 Checking wedding stylist (hair — makeup), what stage is it at
10.30 Bride and wedding coordinator arrive at the hotel room (room 100, 10th floor)
10.45 Meet and escort to wedding stylist’s room, go down and pick up wedding photographer and videographer team.
11.30 Meet the groom at the reception, assist in check-in, escort him to his room (room 90, 9th floor).
11.50 Coordinate car pick up for the newlyweds. Show parking space, agree what time to arrive at the entrance. Talk about the route of the walk and stops, time, what time the newlyweds should be at the restaurant.
12.00 Meet florist’s assistant with bride’s bouquet, groom’s boutonniere and flowers for hairstyle. Take the bouquet, hand the flowers for hairstyle to the stylist, teach the groom how to attach the boutonniere
12.30 Call the head florist, check the start of the installation of the outdoor ceremony
12.45 Pay stylist, check bride’s image
13.00 Arrange meeting of bride and groom, make arrangements with hotel
13.10 Check that all ordered cars arrive at the right addresses
13.20 Put the newlyweds in the car, send photographers and videographers to the wedding walk and photo shoot.
13.30 Coordinator’s departure to the place of ceremony and dinner
13.40 Check the departure of musicians, ceremony host, evening host and DJ to our venue
14.00 Check the decoration of the hall for the wedding, check the seating cards according to the seating plan
14.30 Meeting the music, registrar, wedding host and DJ at the venue. Discussing details with them.
15.30 Meeting all the guests. Explaining to them the plan of the celebration.
16.00 Meeting the car with the bride and groom.
16.05 Handing over the rings and necessary details of the ceremony
16.10 Registration and assistance related to it (rose petals, glitter, microphones, etc.)
16.30 Picking up gifts, bouquets from the newlyweds and taking them to an organized place for them as they are given
16.45 Assist at photo shoot with guests
17.00 Assist in seating of guests in the restaurant according to the plan. Take the bride to «powder her nose».
17.15 Payment for the services of the cars and the host of the exit ceremony
17.20 Organization of the solemn meeting of the newlyweds in the restaurant hall
17.30 Start of the wedding dinner, coordination in the work of wedding professionals (DJ, photographer, video, band, host, etc.) throughout the evening
17.30 and up to the end of the evening Coordination of serving dishes with the kitchen and the host according to the program
18.00 Meeting the cake, payment for the cake, placing it in the refrigerator of the restaurant, if necessary decorating the cake with florists
18.30 Cleaning of the buffet area, placing gifts for the guests there
21.00 Checking the decoration of the place and the cake cart. Its serving.
21.20 Summarizing the order in the restaurant. Checking the positions.
21.30 Checking the readiness of the fireworks display
21.45 Inviting guests outside to watch the fireworks display
21.50 Handing out gifts/souvenirs for guests as a memento of the wedding
21.55 Checking the fireworks display
22.20 Payment for services of all specialists working on the day and the restaurant
22.30 Meeting cars for guests and newlyweds. End of work
23.10 Dismantling of equipment, decor, textiles and dishes.
This is just a small part of the work done and supervised by the wedding coordinator. For example, if you have a music band, the equipment for it has to be set up in the afternoon and sound check for at least 1 hour. And this has to be handled by someone from morning to night: you, your fiancé, your parents or friends. If your goal and desire is to make a party for everyone to relax and enjoy the festivities with you, then order a wedding coordinator service!
If you are doing the wedding on your own, you will most likely need the services of a wedding consultant. This is a specialist who will be able to advise you on wedding services, gives recommendations on how to choose this or that specialist. He will be able to tell the necessary and useful information on the organization of the wedding. Thus will help you avoid mistakes in the organization, which may eventually affect the result — your dream wedding. We give recommendations, the choice on all positions — is left to you. At the wedding wedding wedding consultant is not present. But he will be able to help you prioritize your wedding day. Practically you will pass the course of the wedding organizer and will be able to help your girlfriends in the future as an expert. You can read more about this service here.
1. We have organized more than 100 weddings in 15 years.
2. Our extensive connections with the professional community will help to solve absolutely any question.
3. We take legal responsibility for your event, i.e. we sign a contract.
4. Our knowledge and skills extend for weddings in the USA, Dubai, Kazakhstan, Cyprus, Europe and in general all over the world.
5. Our planners are universal. We will be courteous to you and will be ready to fulfill any request within the event. But with contractors we are tough and demanding. If the restaurant has made a mistake, we’ll blow everyone’s brains out, from the chef to the owner. Late or not fully executed the program artists, we will fine and give you the difference. The photographer does not give you photos for a long time, we will find the right point and push, he will give everything exactly in a week, although other newlyweds from him for years can not get photos.
On the service of organizing a wedding and, accordingly, the work of the wedding organizer in more detail can be found in the section prices.
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